Senior Assistant Internal Audit

• Facilitate the input, extraction and maintenance of information on internal Agency sources relevant to daily operations.
• Maintain the IA documentation.
• Assist IA staff in organising meetings, workshops and conferences in accordance with Agency procedures.
• Be responsible for the administrative and organisational aspects, including requesting conference facilities and hotel accommodation, processing approvals, memos and invitations, requesting linguistic services, obtaining quotes from caterers, and providing support to participants.
• Make arrangements for travel and in-theatre assignments, including the associated NATO Travel Authorization, reserving accommodation, submitting security clearances and visit requests, and preparing purchase orders for conference and exhibition fees.
• Enter relevant information in IMIS along with supporting documentation.
• Prepare correspondence, reports and documents, often of a complex technical nature, including tabulation and formulae, using word processing, spreadsheet and graphics applications, in accordance with the Agency's official document formatting guidelines. This includes correcting language usage where necessary, and copying and distributing documents as appropriate.
• Prepare and circulate proof copies of formal IA reports for review and signatures, ensure final copies are forwarded for printing, and forward appropriate distribution lists.
• Prepare and process web-formatted information and maintain content on the web pages.
• Act as a point of contact for IA staff and deal diplomatically and effectively with a wide variety of issues, including answering enquiries and incoming telephone calls, and assisting in scheduling day-to-day business.
• Determine, control and maintain the information flow, including email traffic within the office.
• Draft straightforward memoranda, notes and cover letters to documents.
• Prioritise work and process it accurately and efficiently.
• File correspondence and documents in accordance with Agency procedures and provide assistance in retrieving requested documents.
• Assist staff in following the Agency's procedures and guidelines and provide appropriate advice.
• Liaise with Agency staff and external contacts on issues relating to IA.
• Perform the roles and corresponding duties of Unit IKM Officer and Learning Officer on behalf of the function.
• Deputise for higher-grade staff if required.
• Perform any other duties as may be required.

Eisen

• Higher vocational training in a relevant discipline with 2 years post-related experience.
• Or a secondary educational qualification with 4 years post-related experience.
• At least two years' experience in a progressively responsible technical and administrative support job;
• Demonstrated skills in use of personal computer office automation packages, currently Microsoft applications to include SharePoint;
• Familiarity with databases;
• Excellent command of spoken and written English, with a proven ability to communicate effectively both orally and in writing;
• Required Security Clearance: NATO Secret.

Wensen

• Vocational education in software related and internet-based technologies related to business administration and MIS packages, databases and application software;
• Experience in maintaining web pages;
• Experience within the IA domain;
• Prior experience of working in an international environment comprising both military and civilian elements;
• Knowledge of NATO responsibilities and organization, including ACO and ACT;

Aanvullende informatie

• Full time on-site: Yes.