Business Assistant (RPMO)

Duties

• Provide administrative support for project boards, teams, and review meetings.
• Help managers plan resources and coordinate recruitment; use planning and scheduling tools to track this work.
• Support the budget cycle, help develop and monitor departmental budgets, and analyse budget and project execution variances.
• Prepare monthly reports and analyse data for quarterly reports.
• Act as Learning Officer, supporting training requests from start to finish and managing training funding.
• Develop and maintain Power BI dashboards.

Requirements

• At least 3 years of experience in administrative and coordination roles involving financial, resource, or project management.
• MS Office training certification and expert user experience.
• Experience with Oracle Project Model, preferably within NCIA.
• Power BI certification or demonstrable expert ability to build dashboards and maintain their data sources.
• Expert SharePoint skills, including site content management, design, security, metadata, web parts, and version control.
• Expert user knowledge of ServiceNow.
• NATO Secret security clearance.

Assignment details: Full-time on-site in Brussels, Belgium, with possible quarterly travel to Braine-l’Alleud or The Hague. The stated period is 1 November–30 December 2026, with a total scope of 300 hours.