Executive Business Partner (For temp workers)

The Executive Business Partner will partner with the VP and/or Sr Director to effectively manage the business unit cadence and provide high level administrative and tactical support to our leaders. This role is essential to enabling the VP and their senior LT to scale up by managing day to day & mid-term activities and creating the space for them to work on long term strategy.

This role will be fully responsible for ensuring the VP office is aware of deliverables and their timelines and communication is cascaded up & down as needed. This position requires strategic thinking and business acumen as well as the ability to develop processes to facilitate short and long term planning and execution. Building and maintaining strong stakeholder relationships, both internal and external, are a key aspect of this role. Must be skilled in cross-group collaboration at all levels with excellent communication skills and comfortable operating in a fast-paced environment.

Key Responsibilities

Executive partnering

• Be a trusted advisor on individual and team dynamics.

• Partner directly with (S)VP and/or Sr Director to prioritise their activities based on the business priorities.

• Create, maintain & influence relationships with both internal and external stakeholders to support business activities.

• Full ownership of (S)VP's calendar. * Clear alignment on the business priorities, interdependencies and needs of (S)VP and the business.

• In partnership with PMOs, FP&A, Internal communications and other relevant stakeholders, create the BU cadence, own the agenda and plan forecasts on behalf of (S)VP.

• Partners with PMO/Strategy Delivery team to continuously improve design and governance of BU Leadership Team cadence.

• Coordinate and actively facilitate BU LT Meetings, own actions taking and follow ups.

• Partner with the Strategy Director of the BU to agree on approach for improvements for accountability, ownership, and general delivery/follow-up of the BU priorities.

• Inbox management: organizing inbox, replying to emails, picking up tasks from their email. You speak the same language as (S)VP/Sr Director and are able to prepare and/or send out emails on their behalf to internal and external stakeholders.

• Manage, own & initiate the onboarding process on behalf of (S)VPs. Prepare all-onboarding documentation and schedule as well as overseeing all technical and operational aspects of the onboarding.

• Fully responsible for all tasks that are designed for delegation (Workday, concur, Ivalua,etc..) as well as raising POs / adding vendors & follow up as and when needed.

• Be aware & adhere to budget policies.

• Oversee the planning of business travel needs for (S)VP & teams (e.g. logistics and visas, including coordinating itineraries across multiple stakeholders and gathering/developing/collating preparation materials for meetings/presentations.)

• Support with the hiring process by conducting interviews for the craft.

• Facilitate process for signatures for (S)VP.

Project management & Communications

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