Facility Management coordinator / projectleider

Position

Facility Management Coordinator

Location & hours

Location: Leiden
Hours: 16 hours per week

About the role

You will coordinate and realise the operational, facility and physical setup of a new office environment in Leiden. The basic infrastructure is in place; your focus is on remaining fit-out activities such as office layout, furniture, meeting and demonstration rooms, IT/server room, physical security measures, IT connectivity and the physical relocation. The role requires a hands-on, pragmatic approach, strong project coordination and stakeholder management skills.

Responsibilities

• Coordinate the overall setup and fit-out of the office space
• Determine required workplace capacity based on current and expected headcount
• Coordinate the office layout, including workspaces, meeting rooms, demonstration room and IT/server room
• Coordinate the setup of the IT/server room, including cooling requirements
• Align IT connectivity and facility requirements with the internal IT team and relevant parties
• Coordinate the implementation of physical security measures
• Prepare and manage the relocation plan for IT equipment, furniture and the demonstration room
• Coordinate the physical move to the new office environment
• Maintain project planning and monitor progress, quality, risks, dependencies and budget
• Identify potential issues and bottlenecks and proactively coordinate solutions
• Communicate clearly with employees and stakeholders regarding planning, impact and progress
• Coordinate closely with IT, Security, Real Estate and other internal stakeholders

Your profile

• Completed MBO or HBO degree, preferably in a technical, facility management or business-related discipline
• At least 3 years of relevant experience as a project coordinator, project leader or facility coordinator
• Demonstrable experience coordinating facility, workplace, office fit-out, relocation or housing projects
• Experience coordinating multiple activities and stakeholders simultaneously
• Strong project planning and organizational skills
• Experience with stakeholder management across disciplines, preferably including IT and facilities
• Hands-on, proactive and solution-oriented mindset
• Strong communication skills in Dutch, both written and spoken; good command of English is a strong plus
• Ability to work independently and take ownership of deliverables
• Experience managing budgets, risks, dependencies and project timelines
• Experience within a complex corporate, technical or high-tech environment is a plus

What we offer

• A hands-on project role within an international high-tech organisation
• The opportunity to coordinate the setup of a new office environment from planning through relocation
• Close collaboration with IT, Security, Real Estate and internal stakeholders
• A varied role combining facility management, project coordination, logistics and stakeholder management
• Project assignment of 16 hours per week
• Both freelance and employment-based candidates are considered

Eisen

• Accept requirements and hiring terms (rate all in, ao commuting costs, excl
  VAT)
• The supplier/freelancer agrees to the General Terms and Conditions and the
  Client-Specific Conditions (CSC) of Airbus, which can be found on the
  Airbus Hiring Desk website ()

Wensen

• Bij voorkeur een afgeronde MBO- of HBO-opleiding, bij voorkeur in een
  technische, facility management of bedrijfskundige richting
• Minimaal 3 jaar relevante ervaring als projectcoördinator, projectleider of
  facility coördinator
• Aantoonbare ervaring met de coördinatie van facility-, werkplek-,
  kantoorinrichtings-, verhuis- of huisvestingsprojecten
• Ervaring in het coördineren van meerdere activiteiten, leveranciers en
  stakeholders tegelijk
• Ervaring met stakeholdermanagement over verschillende disciplines heen, bij
  voorkeur inclusief IT en facilitaire zaken

… lees de volledige omschrijving bij GreenPepper.